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Manage Workareas

Workspace owners have visibility and control over every workarea in the workspace — not just the ones they belong to. From the Workareas settings panel, you can configure workspace-wide defaults, restrict who can create new workareas, take ownership of orphaned spaces, and archive or restore workareas as needed. 🪂

note

In addition to the workspace-level settings covered here, each individual workarea also has its own configurable settings. See Intro to Workareas for workarea-level configuration options.

Access Workarea Settings​

  1. Click Settings in the left sidebar
  2. Navigate to the Workareas tab

Manage Default Workareas​

Default workareas are workareas that every workspace member — both current and future — is automatically added to. They're the shared home base of your workspace.

Add a Default Workarea​

  1. Search for and select a workarea you own
  2. Click Update to apply the change
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Converting a workarea to a default automatically adds every current workspace member to it.

Remove a Default Workarea​

  1. Click the ⨉ icon next to the workarea you want to remove from the defaults list
  2. Click Update
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Converting a default workarea back into a regular workarea will automatically remove all workspace members from it.

tip

For most workspaces, a single default workarea is sufficient. Even for large organizations, keeping default workareas to no more than three is strongly recommended.

Manage Workarea Creation​

By default, any workspace member can create a new workarea. You can restrict this so only workspace owners have that ability.

  • Toggle Limit workarea creation to only workspace owners ON — only workspace owners can create new workareas
  • Toggle OFF — all workspace members are free to create workareas

Manage Existing Workareas in Your Workspace​

View All Existing Workareas​

The Workareas settings tab displays a complete list of every workarea in the workspace. Each row shows:

ColumnWhat it Shows
OwnersThe workarea owner(s)
MembersTotal member count — click to expand and see the full list
AccessThe workarea's visibility level
UpdatedTimestamp of the last update — click the column header to sort chronologically

Access level descriptions:

LevelWho Can See and Join
OpenAnyone in the workspace can join and view all content inside
PrivateOnly existing members and owners can invite others — the workarea is invisible to everyone else

You can also search for specific workareas, create new workareas from this panel, and filter by status (active or archived), owner, and access level.

Take Ownership of a Workarea​

Enterprise workspace owners can view, join, and assume ownership of any workarea in the workspace — including private ones they were never invited to.

  1. Click Settings in the left sidebar
  2. Navigate to the Workareas tab
  3. Find the workarea you want to manage
  4. Click the ••• button on the right side of that workarea's row
  5. Choose Join as member or Join as owner

Manage Workareas Without an Owner​

When everyone who was an owner of a workarea has left the workspace, that workarea becomes ownerless — and without an owner, nobody can manage its settings or membership. Workspace owners can identify and fix this situation.

  1. Click Settings in the left sidebar
  2. Navigate to the Workareas tab
  3. Click the Owner filter button → choose Workareas with no owners
  4. Find the ownerless workarea
  5. Click ••• → choose the appropriate action to assign ownership