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Manage Members & Guests

Your Closot workspace can accommodate both internal team members and external guests. Members are part of your organization and have workspace-wide presence; guests are external collaborators invited on a page-by-page basis with limited access. This article covers how to add, manage, and remove both.

Add Members​

Invite by Email​

  1. Go to Settings → People (or Members) → Members tab
  2. Click Add members
  3. Enter one or more email addresses
  4. Assign a role: Workspace owner, Membership admin, or Member
  5. Click Invite Image

Rather than inviting people one by one, you can generate a shareable link that anyone can use to join the workspace automatically:-
Settings → People → Members tab → click Copy link Image

Allow Specific Email Domains​

Workspace owners can configure allowed email domains so that anyone with a matching company email address can join the workspace automatically, without needing a manual invitation:- Settings → Settings → Allowed email domains → enter your domain(s)

Change a Member's Role​

Settings → People → Members tab → open the dropdown next to the member's name → select a new role

Add Guests​

Invite from a Page​

  1. Click Share at the top right of any page
  2. Enter the guest's email address
  3. Select an access level from the dropdown
  4. Click Invite

Handle Guest Access Requests​

By default, non-members can request access to pages they discover. When a request comes in, the page creator receives a notification in their Inbox to approve or deny it.

Controlling who can be invited:

Workspace owners set the domain policy that governs which email addresses members are allowed to invite — restricting invitations to your organization's domain, extending them to specific allowed domains, or opening them to any address. See Workspace Settings.

Promote an External Collaborator to a Member​

External collaborators you've shared individual pages with are listed under Settings → People → Contacts. To give one of them full access to the workspace, invite them as a member from the Members tab using the same email address. They keep everything already shared with them and gain workspace-wide access on top.

Remove Users​

Remove a Member or Guest​

  1. Settings → People
  2. Select the Members tab for workspace members, or Contacts for external collaborators
  3. Open the ⋮ menu next to the person's name
  4. Select the remove option

FAQs​