Create & Manage Groups

Groups let you bundle workspace members together so you can manage permissions for an entire team in one action rather than configuring access person by person. Instead of adding each member of your design team to every design-related page individually, create a group and share once — every member in the group gets access simultaneously.

note

Only workspace owners and membership admins can create and edit groups. Groups can only contain workspace members — guests cannot be added to a group.

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Create and Edit a Group

1. Go to Settings → People (or Members) → Groups tab
2. Click Create a group and enter a name
3. Click the emoji icon to assign a group icon
4. Toggle the group open and click Add members
5. Search by name or email to find and add members
6. To remove a member, click Remove next to their name
7. Use the ••• menu on any group to rename, create a workarea from it, or delete the group

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Share Pages with a Group

1. Open the Share menu on a page
2. Click Invite
3. Select the group from the bottom of the search popup
4. Choose a permission level from the dropdown
5. Click Invite

Permission levels available for groups:

Level	What group members can do
Full access	Edit content and share the page with others
Can edit	Edit content; cannot share **
Can comment	Leave comments; cannot edit
Can view	Read-only
Remove	Revoke group access

Permissions cascade automatically to all subpages. Adjust at any time from the Share menu.

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Share Workareas with a Group

1. Hover over the workarea name in the sidebar
2. Click ••• → Workarea settings
3. Search for the group and add it to the workarea

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Mention a Group

Type @ followed by the group name anywhere on a page. You can also add a group to a Person property in a database.

When a group is mentioned, each member can receive a notification depending on the notification settings configured for that property or page.

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FAQs