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Import Data into Closot

Closot lets you consolidate your existing documents, notes, spreadsheets, and databases all in one place. Whether you're migrating from another productivity tool or just pulling in a few files, the import system supports a wide range of formats and applications so you can hit the ground running.

Supported File Types for Direct Import​

FormatExtensions
Plain text.txt
Text & Markdown.txt, .md, .markdown
Microsoft Word.docx
CSV.csv
HTML.html
PDF.pdf
ZIP archive.zip

How to Start an Import​

Two ways to kick off an import:

  • Slash command — Type / on any page and search for the importer you want
  • Settings panel — Go to Settings → Import in your sidebar

Track Import Progress​

Once an import is running, you can monitor it in Settings → Import. The panel has two tabs — In progress and Complete — showing the upload time, current status, and file size for each import job.

App-Specific Imports​

Evernote​

What transfers: Notebooks and notes

What doesn't transfer: Evernote Teams content

How content maps:

  • Notebooks → Closot pages
  • Notes → database items in a list view (with a gallery view also created)

Steps:

  1. Go to Settings → Import → Evernote
  2. Sign into your Evernote account
  3. Authorize the connection
  4. Select the notebooks you want to import and click Import
note

Evernote imports work reliably up to around 5,000 notes. Larger imports may hit rate limits. After import, you may need to clean up images that didn't transfer cleanly. If an import appears stuck for more than 3 hours, try splitting it into smaller batches.

Trello​

What transfers: Boards, lists, and cards

What doesn't transfer: Power-Ups, automations, permissions, and anything outside the board/list/card structure

How content maps:

  • Boards → Closot databases
  • Cards → database items
  • Lists → groups within the database

Steps:

  1. Type /Trello on any page and press Enter
  2. Log into your Trello account
  3. Grant access to Closot
  4. Select the boards you want from the dropdown
note

Each board imports individually. Boards with more than 5,000 cards or 5,000 comments may not import fully. If the import gets stuck, try removing and re-adding your Trello account.

Quip​

What transfers: Individual pages exported as Markdown or HTML

What doesn't transfer: Bulk exports, live apps, polls, and spreadsheets

Steps:

  1. In Quip, click the document icon → Export
  2. Choose Markdown or HTML
  3. In Closot, go to Settings → Import → upload the file
note

Quip exports one page at a time. Complex tables and advanced formatting may degrade during conversion. Comments and permissions do not carry over. If a file is too large, split it into smaller pieces before importing.

Dropbox Paper​

Import individual files:

  1. Download the document in Word format from Dropbox Paper
  2. In Closot, go to Settings → Import → Word
  3. Upload the .docx file

Import all documents at once:

  1. In Dropbox Paper, download all docs you've created — this gives you a ZIP file
  2. Unzip the archive
  3. In Closot, go to Settings → Import → Word
  4. Upload the .docx files

Hackpad​

  1. On the Hackpad feed, select Export
  2. Export as Markdown — this downloads a ZIP file
  3. Unzip the archive
  4. In Closot, go to Settings → Import → Text & Markdown
  5. Upload the Markdown files
tip

You can also use the ZIP importer directly — it will convert multiple Markdown files into individual Closot pages in one pass.

File-Based Imports​

Google Docs​

Three ways to import:

  • Paste a Google Doc link on any Closot page and select Import from Google Drive
  • Type /Google Docs on a page
  • Go to Settings → Import → Google Docs

Steps:

  1. Click Connect Google account
  2. Find and select the document you want to import

What transfers: The document body as a Closot page

What doesn't transfer: Suggestions, comments not authored by you, horizontal rules, text color, advanced layouts, and code block styling

note

Checklists become bulleted lists. For very large documents, use Google Takeout to export as .docx first and then import via Word.

Microsoft Word​

  1. Go to Settings → Import → Word
  2. Upload your .docx file

What transfers: Text, headings, lists, images, and tables

What doesn't transfer: Comments, tracked changes, text boxes, shapes, and SmartArt

note

Complex tables may fail to import. If a table doesn't come through cleanly, try exporting the Word document as HTML first, then import the HTML file.

Microsoft Excel​

Excel doesn't have a direct importer — export your spreadsheet as a .csv file first:

  1. In Excel, export or save as CSV
  2. In Closot, go to Settings → Import → CSV
  3. Upload the .csv file
tip

If your spreadsheet is large, split it into multiple CSV files before importing.

ZIP Archive​

The ZIP importer converts an entire archive of files into Closot pages and databases in one operation.

Two ways to access it:

  • Type /zip on any page → select Convert Zip to pages
  • Go to Settings → Import → Convert Zip to pages

Supported formats inside the ZIP:

FormatConverts to
DOCX, Text, Markdown, HTML, EPUB, OPMLClosot pages
CSV, XLSX, XLS, TSV, DSV, ODSClosot databases

What doesn't transfer: PDFs, HWP files, and unsupported formats are skipped

note

Maximum ZIP size is 5 GB. Archives with more than 10,000 files are likely to fail. Hidden files and folders (e.g., .DS_Store) can cause issues — remove them before zipping. Always create the ZIP from a folder, not from loose files.

HTML​

  1. Make sure your HTML files and all their assets (images, stylesheets) are in the same folder
  2. Go to Settings → Import → HTML
  3. Upload the files — if you have multiple, zip the folder first and upload the ZIP

What transfers: Headings, paragraphs, lists, links, code blocks, simple tables, and inline images

What doesn't transfer: Complex CSS layouts, JavaScript, embedded content, and comments

note

HTML headings H4 and deeper become H3 in Closot. Rate limit: approximately 120 files per 12-hour period. For large imports, split into smaller ZIPs.

Text & Markdown​

  1. Go to Settings → Import → Text & Markdown
  2. Upload your .md or .txt files
  3. For multiple files, zip them first and upload the ZIP

What transfers: Plain text, standard Markdown syntax, headings, lists, and code blocks

What doesn't transfer: Anchor links and non-standard Markdown extensions

note

Rate limit: approximately 120 file imports per 12-hour period. Non-standard Markdown extensions may not convert correctly. For navigation links, recreate them using Closot headings after import.

WorkFlowy​

  1. In WorkFlowy, click the dropdown → Help → download Plain text
  2. In Closot, go to Settings → Import → Text & Markdown
  3. Upload the downloaded file

CSV​

Import as a new database:

  1. Go to Settings → Import → CSV (or type /csv on a page)
  2. Upload your .csv file
  3. Map CSV columns to the appropriate Closot property types

Merge into an existing database:

  1. Open the full-page database view
  2. Click ••• → Merge with CSV
  3. Map the columns to existing properties

What transfers: Each CSV row becomes a database item; each column becomes a property

What doesn't transfer: Relations, rollups, and formulas

tip

Best practices for clean CSV imports:

  • The first row must be column headers
  • Export your CSV as UTF-8 encoding to avoid garbled characters
  • Format dates as MM/DD/YYYY
  • For merge imports, header names must exactly match existing property names in the database
  • CSV imports always add new rows — they don't update existing records
note

Relation-type columns cannot be mapped during import.

PDF​

Three ways to access it:

  • Type /import on a page → select PDF
  • Type /pdf (make sure you choose the import option, not embed)
  • Go to Settings → Import → PDF
note

PDF import is currently in beta. Formatting behavior may change.

What transfers: The document's text content as Closot blocks

Known limitations:

  • Tables become simple tables; images and bullets inside tables are not supported
  • Headings, equations, quotes, toggles, to-dos, code blocks, and callouts may lose their formatting and become plain text
  • Text colors are not supported
  • Scanned PDFs require OCR to be processed first
  • Complex PDFs with heavy formatting will require manual cleanup after import

FAQs​