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Export Your Content

Whether you need an offline backup, a shareable document for someone outside Closot, or a full workspace archive, Closot's export tools have you covered. You can export individual pages in multiple formats, print directly from a browser, or download your entire workspace content in one go.

Export as PDF​

PDF is the most portable format — ideal for sharing finalized documents, reports, or proposals with people who don't use Closot.

Desktop​

  1. Click ••• at the top right of the page
  2. Select Export
  3. Choose PDF

Available PDF options:

  • Include content — export everything, or exclude files and images to reduce file size
  • Page format — choose your paper size
  • Scale percent — adjust the zoom level of the exported content
  • Include subpages — export all nested subpages as part of the same PDF

Mobile​

  1. Tap ••• at the top of the page
  2. Tap Export
  3. Select PDF and configure your format and page settings
note

If a PDF export fails for any reason, Closot will automatically fall back to exporting the page as HTML instead.

Export as HTML​

HTML exports download as a ZIP file containing organized folders — one for the page itself and subfolders for any subpages and their associated assets (images, attachments).

HTML exports include both page-level and block-level comments, whether resolved or unresolved.

Desktop​

  1. Click ••• → Export → choose HTML

Mobile​

  1. Tap ••• → Export → select HTML

Export as Markdown & CSV​

  • Non-database pages export as Markdown files (.md)
  • Full-page databases export as a CSV file, with any subpages inside them exported as Markdown

Callout blocks are exported as HTML within the Markdown file.

Desktop and Mobile​

Same navigation as other formats: ••• → Export → Markdown & CSV

Print a Page​

From a Browser​

  1. Open the page in your web browser
  2. Go to File → Print
  3. Select your printer, or choose Save as PDF to generate a print-ready PDF

From the Desktop App​

The Closot desktop app does not include a direct print function. To print from the desktop app:

  1. Export the page as a PDF
  2. Open the PDF in any PDF viewer
  3. Print from there
note

Full-page databases cannot be printed directly. Export the database first, then print the exported file.

Export Your Entire Workspace​

When you need a complete backup of everything in your workspace, use the full workspace export.

Location: Settings → Workspace → General → click Export all workspace content

What to expect:

  • Processing can take up to 30 hours depending on your workspace size
  • When the export is ready, you'll receive an email with a download link
  • The download link expires after 7 days — download it promptly
  • A sitemap (index.html) is included so you can navigate the exported content
  • Only content you have access to is exported — private pages belonging to other members are excluded
  • PDF format for workspace exports is available

Important Notes and Limitations​

  • Form view databases cannot be exported. Switch to Table view and export from there instead.
  • Custom emojis do not render in PDF exports.
  • Windows path length limit — On Windows, file paths longer than 260 characters can cause ZIP extraction to fail. To work around this:
    • Uncheck Create folders for subpages in the export options, or
    • Use a tool like 7-Zip for extraction instead of Windows Explorer
  • Large exports may not download immediately — Closot will send you an email with a download link instead.
  • Database views — Only the current view and the default view are available for export. You cannot export all views of a database simultaneously.

FAQs​