Forms
Forms let you collect structured information from people inside or outside your Closot workspace. Every form is connected to a database — each question maps to a database property, and every submission becomes a new row in that database automatically.
All members across all Closot plans can create and use forms.
Creating and customizing forms is only available on desktop and web. Filling out forms works on mobile with the appropriate link and permissions.
Create a Form
A form is its own block rather than a layout you switch an existing database into. Creating one also creates the database that stores its responses.
Type /form on any page and select Form from the menu. A Respondent property is generated automatically to capture submitter names — turn on anonymous responses if you'd rather not collect them.
Because a form is a standalone block, Form doesn't appear in a database's Layout picker alongside List, Board, Calendar, Timeline, Chart, and Gallery. Insert it from the / menu instead.
Configure Your Form
Form Title and Description
Click the form title to rename it. Add an optional description below the title to give respondents context. Hover over the title area to add a form icon or cover image.
Add and Edit Questions
Click + below the last question to add a new one. Each question corresponds to a database property. By default, editing a question label also updates the property name in the database — toggle Sync with property name off to use a different label on the form without changing the property name.
Question Options
Hover over any question to reveal:
- Required — marks the field as mandatory; the form cannot be submitted without it
- Description — adds helper text below the question label
- Display as list or dropdown — for Select and Multi-select questions
- Enable long answers — for Text properties where more space is needed
- Change question type — equivalent to changing the property type
- Max selections — limit how many options can be chosen for Multi-select, Relation, or People properties
- Conditional logic — show or hide questions based on answers to other questions
- Duplicate / Delete — copy or remove the question
Submit Screen
Settings → Form settings → Submit screen to customize:
- Submit button color and label text
- Confirmation title and body message
- Email notification options for the respondent
Share Your Form
Who Can Fill It Out
Three access levels are available:
| Option | Who can respond |
|---|---|
| Anyone at your workspace with the link | Workspace members only (guests need direct database access) |
| Anyone on the web with the link | Open to anyone with the link, no account required |
| No access | Form is closed; new submissions are not accepted |
Respondent Permissions (Workspace-Only Forms)
When anonymous responses are off, set what respondents can do after submitting:
| Level | What respondents can do |
|---|---|
| No access | Cannot view their response after submission |
| Can view | Can see their submitted response |
| Can comment | Can comment on their response |
| Can edit | Can modify their response |
| Full access | Can edit and update permissions |
Additional Sharing Settings
- Toggle Closot branding on or off for publicly shared forms
- Toggle Anonymous responses to stop recording respondent names
- Copy the form link to share directly
If you're sharing a duplicated template form, create a separate version of it first — otherwise all responses from both forms will go to the original creator's database.
Who Can Publish a Form
Publishing a form makes it fillable by anyone with the link. Because a public form writes directly into a workspace database, treat sharing it as you would publishing any page — see Sharing & Permissions.
Control over who can be invited into the workspace at all is set by the workspace owner under Workspace Settings.
View Responses
Responses are stored in a List view named Responses, with each form question appearing as a column. From there you can:
- Filter and sort responses
- Add chart views to visualize response data
- Edit responses directly in the table (requires Can edit content access)
Form views cannot be exported. Use the List view (Responses) to export data instead.
Up next: Database properties — Every property type your form questions can map to.