Skip to main content
Closot
LoginTry for free

Board View

Boards show your database items as cards that move through stages of a process — or grouped by any other property you choose 📋

A board in Closot isn't limited to simple status columns. Unlike traditional Kanban tools that only support status-based grouping, Closot boards can group by status, assignee, priority, category, department, or any custom property. You still get all the filtering, sorting, and property features of the underlying database — just displayed as a visual card grid instead of rows.

Create a Board View​

New Full-Page Board Database​

  1. Create a new page in your workspace
  2. Under "Get started with," click ••• → Board

Inline Board​

Type /Board view on any page and press Enter. The board appears embedded in the page.

Add Board View to an Existing Database​

  1. Click + next to your current view name
  2. Select Board from the view type dropdown

Default grouping behavior: If your database has a Status property, the board groups by that automatically. If not, Closot looks for Select, Person, Multi-select, or Relation properties in that order. If none exist, Closot creates a new Status property for you.

Editing Board Groups​

Change the Grouping Property​

  1. Open the settings menu → Group
  2. Select the property you want to group by

Example: Switch from grouping by "Status" to grouping by "Assigned Engineer" to see each team member's workload side by side.

Add New Groups or Edit Existing Labels​

Groups correspond to options on the property you're grouping by (e.g., the "Status" property's values). To add or modify them:

  1. Settings → Edit properties
  2. Select the property being used for grouping
  3. Add new options with +, rename existing ones, recolor them, or delete outdated ones

Add Sub-groups​

Sub-groups add a second layer of organization within each column:

  1. Settings → Sub-groups
  2. Choose the property for the second grouping layer

Example: Group a recruitment pipeline by "Application Stage" at the column level, then sub-group within each stage by "Source" (referral, job board, LinkedIn) to see which channels are feeding each stage.

Organizing Your Board​

Reorder Columns and Cards​

  • Columns: Click and hold a column header, then drag it left or right
  • Cards: Click and hold a card, then drag it to any position within a column or into a different column entirely

Card Size​

Control how much information each card shows:

Settings → Layout → Card size → choose Small, Medium, or Large

Card Images (Previews)​

Make cards visually distinctive by showing an image preview:

  1. Settings → Layout → Card preview
  2. Choose the preview source:
    • Page cover — shows the page's cover banner image
    • Page content — shows the first image found inside the page
    • Files & media property — shows the image from a specific Files property
  3. Toggle Fit image on to make the image fill the card frame, or off to show it proportionally

Property Visibility on Cards​

Control which properties appear on each card:

  1. Settings → Property visibility
  2. Click 👁️ to show or hide individual properties
  3. Use ⋮⋮ to reorder how they appear on the card

Hide Columns​

To declutter your board by hiding groups you're not actively working with:

  1. Click ••• next to the column heading
  2. Select Hide group
tip

Hiding the "Done" column is a common technique for keeping sprint boards focused — completed work is still in the database, just not taking up screen space.

Column Calculations​

Each board column can display a summary calculation. The gray number beside the column heading shows the currently active calculation. Click it to change the calculation type.

Available calculations:

CategoryOptions
CountCount all, Count values, Count unique values, Count empty, Count not empty
PercentagePercent empty, Percent not empty
DatesEarliest date, Latest date, Date range
NumbersSum, Average, Median, Min, Max, Range

FAQs​