AI Meeting Notes
AI Meeting Notes turns a conversation into a durable record. Closot captures the audio, transcribes it, and produces a structured summary with the decisions and action items pulled out — so nobody has to choose between participating in a meeting and taking notes during it.
Because the result is an ordinary Closot page, it's searchable, linkable, and can be referenced from tasks and projects like any other content.
Start a Meeting Note
There are three ways in, depending on how you work.
From the sidebar. Under Meetings, click New AI meeting note. Use this when you're already in a call, or about to join one.
From a page. Type / and choose AI Meeting Notes to embed a meeting note directly in the page you're working in — useful when notes belong inside an existing project doc.
Automatically from your calendar. Once your calendar is connected, Closot can join scheduled calls on its own and start capturing without anyone remembering to press record.
Connect Your Calendar
Connecting a calendar is what unlocks automatic capture. Closot reads your upcoming events, detects the meeting links attached to them, and schedules itself to join.
- Click Connect your calendar in the Meetings section of the sidebar, or open Settings → Connections
- Authorize Google Calendar
- Review the access being requested and approve it
Once connected, your events appear in the Upcoming events widget on Home, and you can start a meeting note for any of them directly.
What Gets Captured
| Output | What it contains |
|---|---|
| Transcript | The full spoken record of the meeting |
| Summary | A condensed account of what was discussed |
| Decisions | The conclusions the group reached |
| Action items | Follow-up tasks surfaced from the conversation |
Everything lands on a single page, so the detail is there when you need it and the summary is there when you don't.
Find Past Meetings
Click View all under Meetings in the sidebar to browse every meeting note in your workspace. Individual notes are also reachable through Search, which looks inside the transcript text as well as the title.
Practical Guidance
- Tell participants they're being recorded. Beyond being a courtesy, recording consent is a legal requirement in many jurisdictions. Announce it at the start of the call.
- Say decisions out loud. The summary reflects what was actually spoken. A decision that only happened in the chat or in someone's head won't appear in it.
- Name owners explicitly. "Priya will send the draft by Thursday" produces a far more useful action item than "someone should follow up on this."
- Read the summary before circulating it. Transcription is imperfect with crosstalk, heavy accents, and unfamiliar terminology. Treat the output as a strong first draft rather than a verbatim record.